Institutional Giving Assistant

Momentum for Health
San Jose, California

The Institutional Giving Assistant will assist in all aspects of grant research, production and submission of proposals to support existing and planned program activities. This position will assist in prospect research; the development, writing and submission of grant proposals to public and private funding sources; and assist in collecting and reporting back the required data on the performance of program activities that have been funded from successful proposals. The Institutional Giving Assistant will maintain a calendar of prospects, submissions, awards and reporting deadlines, and is responsible for maintaining updated records of interactions with funders and pertinent records on the donor database (Bloomerang). This position will be remote as needed for as long as the pandemic requires, but will ultimately become an onsite role once it is safe to do so.

Salary Range: $45,000 to $55,000


  1. Assist in production of proposals and supporting documents in response to grant solicitations to funders.
  2. Write and edit grant submissions and reports exhibiting a high-level command of the English language.
  3. Assist in the process of supplying progress reports when required by funder that has awarded a project or program grant award.
  4. Manage and maintain sensitive information such as salaries, budget and the like in a confidential manner.
  5. Research grant-making organizations and analyze them to identify likely funding sources for designated projects and programs.
  6. Maintain and implement a calendar of grant activities.
  7. Update donor interactions on donor database Bloomerang.
  8. Acquire and maintain sound knowledge and understanding of Momentum’s programs, and use that knowledge and understanding to better comprehend all projects and programs for which grants will be sought.
  9. Perform other duties as assigned.


  1. Attend and participate in staff, program, agency and community meetings, as required, requested or assigned.


The ideal candidate will be someone who is motivated, curious, and eager to learn. Interest in nonprofits and especially fundraising/development is essential. We are looking for someone with the following qualities:

  1. Knowledge of and skill in word processing, data entry and data analysis, as well as demonstrated computer aptitude and experience. (E)
  2. Proven problem-solving skills and abilities. (E)
  3. Ability to manage multiple tasks and demands. (E)
  4. Excellent verbal and written communication skills. (E)
  5. Excellent interpersonal skills. (E)
  6. Ability to engage and communicate effectively. (E)
  7. Demonstrated ability to:
    1. Work independently and in a small team environment; (E)
    2. Engage and communicate effectively with others in both verbal and written English; (E)
    3. Employ tact and diplomacy, exercise good judgment, and act calmly in emergency situations; (E)
    4. Work effectively with persons differing in value systems, ethnicity, cultural backgrounds, language capabilities and disabilities. (E)
  8. Work with populations identified as high risk and/or considered under-represented in the County Behavioral Health system, with multiple barriers. (D)
  9. Exhibit exemplary customer service, compassion, and care in the execution of all duties and interactions. (E)
  10. Special Requirements: Word, Excel, Outlook, PowerPoint experience. (E)
  11. Possess a valid California Driver License, with access to a reliable vehicle or for driving an Agency vehicle, current proof of auto liability insurance, and a documented clean DMV. (E)
  12. Physical requirements needed to perform the essential functions of this job in day-to-day performance of the duties of this position, with or without accommodation:
    1. Hearing and talking on telephone and in person (over 2/3 of the workday); (E)
    2. Standing, walking, sitting, pinching and finger flexion are required constantly (over 2/3 of the workday); (E)
    3. Lifting, carrying, pushing, pulling, bending, stooping, crouching, kneeling and twisting are required occasionally (under 1/3 of the workday); (D)
    4. Balancing, climbing and crawling are generally not required.