Executive Director

Colleen Sullivan
San Mateo-Foster City Education Foundation

Executive Director, San Mateo-Foster City Education Foundation

Position Overview

The San Mateo-Foster City Education Foundation (Foundation) is seeking an Executive Director to serve as the main point of contact for all Foundation relationships and programs, with a major emphasis on community building and fundraising activities. The Executive Director will collaborate with the Board of Directors, San Mateo-Foster City School District (District) staff, and volunteers to meet annual budgetary and program goals, as well as serve as the Foundation representative, promoting the Foundation’s mission within the community and school district.

Responsibilities include:

1. Annual Campaign & Fundraising

  1. Coordinate the Foundation’s annual giving campaign. This program must generate income for the Foundation’s operating costs, District programs, teacher grants, and other school-specific programs.
  2. Coordinate and write grant proposals for funds from the corporate, foundation, government, and private sectors. 
  3. Manage existing corporate, foundation, government, and individual relationships, and provide impact reporting for grants as appropriate.
  4. Provide oversight and organizational support for fundraising events including Readathon, Run2FunD, gala, and any other events.
  5. Provide oversight and organizational support for Athletics.
  6. Manage the donor database and “thank you” paperwork.
  7. Develop an annual giving campaign brochure/newsletter.
2.  Community Building & Outreach

  1. Serve as the spokesperson and leader for the Foundation’s vision, strategy, and operations.
  2. Establish and manage relationships with Superintendent, District staff, school staff, and parent communities. 
  3. Develop marketing materials to expand our reach to the broader communities to garner support, participation, volunteerism, and donations (newsletters, emails, social media, website, etc.).
  4. Manage external communications and dissemination of key messages through the Board, District/staff, schools and other related organizations (PTAs, Athletics). 
  5. Work closely with District and school sites to continually strive to provide equal access to programs for all schools/students and identify new and innovative programs. Oversee rollout of new programs as appropriate.
  6. Cultivate and expand the development of key donor families and community members.
3. Financial & Operational Reporting
  1. Provide oversight of bookkeeper’s reporting and accounting of income and expenses.
  2. Assess and report fundraising progress to the Board.
  3. Prepare budget/planning guide for YTD performance vs. budget on how yearly goals are being met.
4. Strategic Planning
  1. Coordinate with the Foundation Board in the following activities: development of the Foundation’s strategic plan; development of annual Foundation goals, action plans, and budgets; planning and execution of fundraising activities; communication and relationship building with the community, donors and potential donors, and district employees at the administrative and school site levels.
  2. Continually research and develop new relationships to expand the Foundation’s donor base to increase year-on-year growth of income and programs offered.
  3. Strive for year-over-year growth, and identify and implement new strategies for future years. 
  4. Establish relationships with other Education Foundation Executive Directors to develop best practices.
5. Performs all other tasks and duties as assigned.

Essential Job Functions:

Fundraising (50%)

- Work with the Board and appropriate committees to meet all aspects of the budget

- Oversee an Annual Giving Campaign

- Submit grant requests and necessary grant reports to corporations, foundations, and state educational departments

- Assist with the solicitation of individual and corporate prospects to maximize program and event sponsorships

- Assist special events committees in managing all aspects of annual special events

- Supervise the maintenance of accurate records of all fundraising activities, donor gifts, and special event sponsors

- Share appreciation with donors by providing follow-up and ongoing communications

- Collaborate with the School District Superintendent or designee to identify school district funding priorities

- Collaborate with school site principals, staff and parents to identify school-specific funding priorities

- Create and maintain donor databases (Little Green Light)

Public Relations and Promotions (25%)

- Work closely with the Foundation Board to develop and produce communications (brochures, marketing materials, press releases, website, etc.) to educate the community about the mission of the organization as well as particular special events and services.

- Make presentations in and around the community to the District, PTAs, businesses, clubs, etc. to increase awareness of the Foundation’s existence and to obtain potential general donations

- Maintain open lines of communication with the community organizations for partnership


- Work with Board to assist the recruitment of volunteers to serve on Board Committees

- Write articles for the Foundation and District newsletters

Administration (15%)

- Maintain office and supervise staff

- Manage and perform annual performance review of Foundation staff

- Work with the Treasurer to review and monitor financial reports and monthly financial statements to develop both the annual budget and necessary reports and data for the annual audit and tax return forms

- Supervise volunteers

- Work with District and Foundation committees in managing all programs and services of the Foundation

Board Relations (10%)

- Work with the Board to develop, monitor, and communicate the annual and long-term plans in reaching the Foundation’s goals

- Attend Board meetings and prepare reports as directed by the Executive Committee

- Help define the priorities and develop teamwork among board members, District staff, school staff, and volunteers 

- Maintain schedule of events/tasks and help to prepare Board meeting agendas


- Bachelor’s Degree or equivalent work experience

- Fundraising experience

- Event planning experience helpful

- High energy level, persistent, and self-motivated

- Outstanding written and presentation skills

- Organized and detail-oriented, able to work independently

- Passionate about education and equity for all students

- Experience with Google suite of software and QuickBooks

Goal Setting and Evaluation:

An evaluation/review meeting will be held after 90 days to objectively discuss both the position as the reviewers see it, and the Foundation, in total, as the employee sees it, then annually thereafter.

Other Details:

- Hourly position with the opportunity to earn an annual performance bonus

- 20 hours (0.5 FTE) per week with the potential to increase hours per week based on performance and scope of work

- Office/computer in the SMFCSD Foundation office with flexibility to do some work from home

Interested candidates should send a resume and cover letter to:

San Mateo-Foster City Education Foundation

1170 Chess Drive

Foster City, CA 94404

or email to: president@smfcedfund.org


Inspiring students to dream and create their best tomorrow

The San Mateo-Foster City Education Foundation (SMFCEF) is a 501(c)(3) non-profit volunteer organization, which was founded in 1992 to work with parents, community members and local businesses to provide additional financial support to the 12,000+ students in our 20 elementary and middle schools in the San Mateo and Foster City School District. The Education Foundation aims to fill this gap by funding a wide variety of educational opportunities to help our diverse community of students achieve their full potential. Our goal is to provide equal access to the arts, drama, music, after-school sports, wellness, science, and technology for all of our students. We strongly believe every child deserves the best education possible.

To find out more, please visit us at: http://smfcedfund.org