Events and Corporate Relations Officer

Child Advocates of Silicon Valley
Milpitas

 

SPECIFIC DUTIES AND RESPONSIBILITIES:   Events:

·        Manage all major fundraising events for the organization

·        Develop budget, track revenue and expenses, locate and book facilities and equipment

·        Solicit in-kind donations and sponsorships

·        Plan and organize ticket and table sales

·        Direct the management of auctions for special events; record keeping to ensure in-kind donation receipts are sent, data entry, item tracking, bid sheets, displays, and auction close-out

·        Coordinate logistical components of events including theme, invitations, reservations, guest check-in, arrangement of food, refreshments, entertainment and program

·        Work collaboratively with volunteer event committees, staff and board on the planning and implementation of events. Recruit and train additional volunteers and conduct pre-event training.

·        Oversee and provide direction on all marketing and public awareness efforts for the events

·        Work closely with the development staff to ensure the accuracy of and maintain the events data in our database, including information on cash and in-kind donors, participants and sponsors

·        Conduct post event analysis after each event to determine success and improvements needed

·        Serve as the liaison with the board of directors on all fundraising events

·        Provide support to donor stewardship events by assisting in planning content, developing agendas, acquiring donor appreciation gifts/awards, preparing scripts, securing speakers and entertainment

 

Corporate and Community Outreach:

·        Seek innovative strategies for engaging corporate volunteers

·        Collaborate with the CEO, Director of Development and Director of Programs to build a corporate outreach program that results in increased donations and volunteers

·        Develop relationships with corporations, community groups, college alumni groups and municipal agencies to obtain support for events and general funding for the organization

Cultivation and Stewardship

·        Develop and implement quality relationships to establish a large, committed base of donors and volunteers that support Child Advocates’ events

·       Participate in community activities that contribute to the acquisition and retention of individual donors and corporate sponsors

 

Additional Responsibilities:

 

·        Perform other related duties as required and assigned


QUALIFICATIONS

 

Education: A Bachelor’s Degree in marketing, communications, sales, business or related field or an equivalent combination of training and experience

 

Experience:

·        Minimum 3 years of experience in fundraising and special event planning

·        Demonstrated experience marketing and coordinating events. Knowledge of catering, banquet and event planning best practices

·        Strong leadership skills; ability to lead, train, monitor and provide direction to working groups; ability to oversee and advise on work performed by sub-contractors, volunteers, and consultants

·        Strong written and verbal interpersonal communication skills to converse diplomatically and effectively with volunteers, donors, board and staff

·        Ability to work steadily and calmly in high pressure situations

·        Demonstrated ability to build and retain quality relationships with various populations: board, staff, volunteers, business leaders and philanthropists

·        Ability to work independently, prioritize work load and revise priorities to meet shifting deadlines

·        Work collaboratively with board, staff and volunteers

·        Reliable transportation

·        Ability to pass FBI, DOJ, DMV, SSN and CACI background checks

 

Desired Qualifications:

·        Experience creating and managing events and event budgets

·        Demonstrated experience using computers and relevant software applications, including database management, graphics, spreadsheets, calendaring and word processing. Proficient in web based research and using social media platforms for event marketing and solicitations

·        Ability to appropriately represent Child Advocates as a public spokesperson

 

Accountability:

·        Performs tasks under minimal supervision

·        Ensures good relationships with a variety of people

·        Demonstrates good judgment and discretion

·        Demonstrates strong commitment to accuracy and detail 

·        Meets deadlines as assigned